C22: State of Missouri: Streamlining the Purchase Order and Procurement Process with ARCHIBUS
Files:
PowerPoint Presentation [PPT]
Summary:
When the State of Missouri’s Office of Facility Management, Design and Construction (FMDC) was given responsibility for replacing the manual/paper-based purchase order systems at four state agencies, it knew it had to standardize on one state-wide electronic platform to enter, route, approve, pay and track purchase orders. Using ARCHIBUS, and the Appian Business Process Management Suite for maintaining business rules and stringent accounting policies, the state now has an online system that effectively manages the purchase order process with its 124,000 vendors.
The state also streamlined its procurement process between 120 locations and industrial products provider Grainger using a Web Central link to the Grainger shopping cart. As a result, the state has achieved reduced capital acquisition cycle time and now has an auditable record of part purchases and approvals.
Learning Objectives:
- How ARCHIBUS flexibility supports new automated solutions implementation
- Advantages of access to online forms/reporting, historical data, etc. for Purchase Order management
- Turning integration with other solutions such as Appian into a win-win
- Best practices in reallocating resources for parts procurement
- Configuring the procurement network to create better workflow for the procurement process
Management-Intermediate
Presenters:
Therese Fick, Director of Facilities Information Management, State of Missouri Office of Administration, Facilities Management, Design and Construction
Todd Rolfingsmeyer, Senior Systems Administrator, Talisen Technologies, Inc.
