A21: Managing Facilities Work at the FAA with Activity Projects
Files:
PowerPoint Presentation [PPT]
Summary:
The Office of Facility Management at the FAA’s Mike Monroney Aeronautical Center in Oklahoma City, Oklahoma, manages a federal campus of over 130 buildings and structures encompassing 3 million square feet and supporting over 5,000 employees. The paper-centric culture relied on work requests to track all on-demand work. Work request records were sufficient for Preventive Maintenance and smaller on-demand work, but did not provide enough information for tracking progress on the larger jobs involving space management, remodeling and renovation. Facility Management divisions tended to use Excel and other tools to track projects, resulting in redundancy, data integrity issues, and limited data sharing.
A solution was developed for tracking the larger work using Projects and Activity Log Items with mostly standard functionality, along with some customization to link work requests to Activity Project records. The current Projects model allows the facility to track larger projects according to key work elements, such as Design, Estimating, Construction, etc. The model provides the flexibility to accommodate a wide range of project scope and types, as well as the various combinations of A/E/C services necessary to perform work at the campus. Results include improved data integrity, better customer support, and time savings through more accessible project data, and the ability to delegate data management to project managers.
The Projects model, which involves both ARCHIBUS and ARCHIBUS Web Central, continues to evolve in a challenging environment. Future plans include incorporating at least some of the new Web Central Project Management functionality. In the meantime, facilities managers have begun using some of the additional Project and Activity Log Item features available in ARCHIBUS.
Learning Objectives:
- Addressing challenges of integrating Archibus technology to improve project management in an established, paper-centric business culture.
- Combining Archibus environments (Windows and Web Central) to meet business needs and budget constraints.
- Practical examples of utilizing out-of-the-box Project functionality.
Management-Intermediate
Presenter:
Robert R. Keefer, Facility Automation Systems Manager, FAA - Mike Monroney Aeronautical Center
