Applications
"We had such incredible data in ARCHIBUS that we were able to convince the Board of County Commissioners to support the [strategic facilities master] plan and over the 20-year life span of this project, we’ll save $140 million in lease savings and avoidance."
- Michael Chamberlin
- Information Systems Administrator
- Johnson County, KS
User Overview: Portfolio Forecasting
Designed for real estate and space management professionals who want to easily evaluate, forecast, and allocate both space needs and associated occupancy costs, ARCHIBUS Portfolio Forecasting provides an integrated Web-based solution for allocating and forecasting space requirements and costs at the organizational group level using multiple scenarios over different time periods.
Feature:
Portfolio Forecast Wizard
Benefit:
The Portfolio Forecast Wizard is a forms-based interface to enable easy allocation of organizational groups to floors, reassigning them from one floor to another, or moving them graphically with the aid of a Stack Chart. This functionality will provide the ability to:
- Develop space projections, at the organizational group level, in a fraction of the time it would take to create a projection based on room by room inventory data.
- Plan and forecast over different time periods by allocating space to organizations with start and an end dates.
- Visualize the impact of future organizational growth or contraction on facilities.
- Within a single framework, track and analyze historical, current and future allocation data and visualize the impact of future business growth or contraction of the facilities portfolio.
- Develop alternative space plans using Portfolio Scenarios. For example, you can develop a five year space forecast with two different variations and evaluate the optimum solution.
- Better visualize your space allocation plan with the aid of a stack diagram that graphically charts space use by organization over multiple floors in a building. You can easily move groups within the chart from one floor to another.
Each group space allocation has a start and an end date. This enables users to allocate and forecast space use over different time periods. For example, you can allocate space in a building for a three year period, and then, for the following period, restack the groups to simulate a potential expansion to new floors or a new building. By default, all space allocations are assigned to a standard Baseline Scenario. Planners can create additional Scenarios to better compare and evaluate alternative space projections.
Feature:
Space Gap Analysis Chart
Benefit:
The Space Gap Analysis Chart estimates the space needed by each organizational group across the real estate portfolio and compares it against the available floor space, showing time periods when more space might be needed or indicating consolidation opportunities during periods of surplus space inventory. This tool will help users:
- Improve your space allocation plan by projecting the space allocated to groups across all buildings, and allowing you to compare space allocations against the available floor space in each time period.
- Optimize facility costs by better matching facility supply to organizational demand in any given timeframe.
- Visualize the impact of future organizational growth or contraction on the facilities portfolio.
Feature:
Cost Forecast Wizard
Benefit:
Allocate current facility costs and forecast future costs accurately and efficiently with this tool. This is accomplished by developing a cost forecast or chargeback by proportionately distributing a building's recurring expenses such as rent and maintenance to the organizational groups that occupy the building in each period of the portfolio forecast. Users can determine per building and per organizational unit portfolio forecast impacts with analysis reports by building and organization.
Feature:
Cost Forecast Department Analysis
Benefit:
Project annual costs by building and prorate them efficiently to departments/cost centers based on the space allocation forecast. This capability will allow managers to review historical cost allocation and project future space/cost scenarios based on user-defined time periods. Additionally, users can reuse existing cost data residing in other ARCHIBUS applications such as Lease Administration or Cost Administration for comprehensive expense profiling and space/cost forecasts.
