Applications
"ARCHIBUS has made our Computer-Integrated Facility Management system ready for future evolutions, as ESA integrates additional FM functions and extends services to other sites and departments."
- Laurent Jauniaux
- Head of Infrastructure and Security
- European Space Agency
User Overview: Personnel & Occupancy
Designed for space and department managers who want self-service access to employee and occupancy reports for their organization, ARCHIBUS Personnel & Occupancy provides an integrated Web-based solution for reporting on employee headcounts, average areas, locations, room availability, and occupancy. With this application, managers have current and accurate information about their employees and their locations, as well as tools to plan for future needs.
Before managers can view occupancy reports, business process owners have to create views and manage background data. Similar to the ARCHIBUS Space Inventory & Performance application, background data views in this complementary application work in a similar way: the user selects an item in the tree view that displays the hierarchical data, and then manages that data on an edit form.
The view below allows users to define all levels of the organization structure: business units, divisions, and departments. The tree view organizes the data so that when the user selects a business unit, the associated divisions are listed. Clicking on any node in the tree view displays its corresponding information on the edit form.
Using intuitive Web-based forms, business process owners can use a simplified process to define organizations, employee, and location data. The background data view below allows these users to create and define employee information.
After all background data is available, managers can view multiple personnel and occupancy reports. Below is an example of a report that shows the locations of all departments, as well as employee headcounts and average areas they occupy. This allows managers to compare departments by areas and headcounts, and benchmark employee average areas across departments and floors.
Similarly, the Employees by Division and Department report allows managers to benchmark employee average areas and costs across departments, and identify opportunities for consolidation and rebalancing by noting average cost differences.
An intuitive, graphically-based employee locator tool is another standard feature of the Personnel & Occupancy application. Below is a report that highlights the location of one or many selected employees.
The task below allows managers not only to view space that is either over- or under-utilized, but also assign employees to available space. “Availability”, a concept new to Web Central, describes a condition where a room’s capacity is greater than its current occupancy.
Based on current room availability and planned future employee growth, managers can more accurately plan for future space needs. The report below shows a manager exactly which rooms, how much space, and how many seats are available for use.
