Applications
"We have been able to save $35,000 a year simply by eliminating a number of time-consuming administrative tasks."
- Adam Brockhurst
- Facilities Info. Coordinator
- Suncorp Metway Ltd. (AUS)
User Overview: Space & Inventory Performance
Designed for business unit and department managers who want self-service access to space usage reports for their organization, ARCHIBUS Space Inventory & Performance provides an integrated Web-based solution for creating, managing, and reporting on space inventory. With this application, managers can plan effectively for current and future space needs across the organization, increasing work efficiency by co-locating departments and identifying opportunities for consolidation.
Before managers can view reports on building performance or departmental space, business process owners have to create views and manage background data. Most background data views in this application work in a similar way: the user selects an item in the tree view that displays the hierarchical data, and then manages that data on an edit form. The view below shows the hierarchical location structure – sites, buildings, and floors. The tree view organizes the data so when the user selects a site, the associated buildings are listed. Clicking on any node in the tree view displays its corresponding information on the edit form. The same structure exists for managing the organizational hierarchy (business units, divisions, departments), room categories, room types, and more.
The business process owner can also manage large data changes on an interactive, Flash-based representation of floor plans. The view below shows the ability to assign divisions and departments to rooms simply by selecting a floor plan, selecting a department, and then clicking on rooms to assign to a given department.
By seeing the exact locations of departments within a building or across a site, managers can make better decisions on re-organizing space for improved co-location and workplace efficiency.
Once the repository contains all of the required data and drawings, the application can report on a number of critical space-related content in an organized and meaningful way. The report below shows the floors in which a selected department is located. The report can show room and group information together, utilizing the unified methodology of space inventory.
The Departmental Analysis chart breaks down floors by their departmental use, helping managers identify reallocation opportunities.
A visual presentation of space data using a drawing helps department managers get a more intuitive feel for their inventory, from seeing their department space by floor, or rooms by room category.
Utilizing the Flash-based drawings, space and department managers can access and view floor plans that highlight all rooms assigned to their department. The view below highlights a selected department’s locations on multiple floor plans, which can aid in identifying co-location and/or consolidation opportunities.
Similarly, a user may show all departments located on a selected floor.
Using the Space Inventory & Performance application on Web Central allows department or business unit managers to have self-service access to up-to-date space inventory reports, saving time and money versus getting outdated reports from third-party sources.
Knowing what space manager has may enable the manager to release unused or unwanted space. The view below provides the manager the ability to either claim free space or release assigned space to best support their operational mission.
