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"We've integrated all labor and materials costs throughout all the applications so that full costing information is easily obtained."
- Lesley Weaver
- Project Co-ordinator, EBIS project
- University of Edinburgh
User Overview: Reservations
Copy resource reservations
When a user copies an existing reservation, the system checks the room and resources that were reserved and copies all of them to the new reservation. The previous release copied only the room reservation but not the associated resources.
Create recurring resource reservations
A user can create recurring resource reservations, just like he or she can currently create recurring room reservations.
Edit a resource reservation while editing a room reservation
While editing a room reservation, the user is able to edit its associated resources. After the user selects a new room and/or time period, the system checks if previously selected resources are still available in the new conditions. If there are conflicts, the system alerts the user to those conflicts. Whenever possible for single-time conflicts, the system automatically resolves them by adjusting the resources to the new conditions and showing the resolutions to the user.
After clicking Edit next to a reservation on the My Reservations tab, the system brings the user to the Room Reservations tab. Here the user sees the existing room reservation in the timeline, as well as all other room reservations for that day.
After editing the room reservation, the system tries to assign its associated resources. If associated resources cannot be moved due to other reservations, the system shows those conflicts to the user.
After clicking Next and confirming the room, the user is brought to the Resource Reservation tab, where all resources that did not have conflicts were moved to the new room time, and where the user may add other resources if needed.
Add resource reservations within a recurring room reservation
The user is able to add resource reservations to a recurring room reservation.
After setting up the recurring room reservation:
By clicking Confirm and Add Resources from the Confirm Reservations tab, the system directs the user to the Resource Reservations tab, where he may add unique and non-unique resources. Notice that the recurring parameters follow those of the room and are not editable.
Change how non-unique resources are generated; allow the user to reserve the same resource for different time periods
Non-unique resources are generated differently. The system lists the available non-unique resources, their properties, and available quantity. By clicking an "Add" button next to each resource, the user can add that resource to a second list of selected resources. In the list of selected resources, the user may either edit each resource or remove it. With this structure, the user is able to select the same resource more than once for the same reservation, but for different time periods.
In this example, notice that there are only 2 units available for "LCD-PROJECTOR2" (Limited and Unlimited Resources List panel). However, the user may reserve both of them in the same resource reservation, for different times (Limited and Unlimited Resources Selection panel).
The Confirm Resource tab verifies the selections.
While editing a reservation, show the edited reservations in the timeline and in the non-unique resources reserved list.
While modifying room or resource reservations, the user can view and edit the existing reservation in the timeline control.
In addition, the non-unique resource reserved list will show the current reservations to edit.
